Intelligence Suite · Sophia
Your knowledge base, answering like a teammate.
Sophia is an AI document intelligence platform that turns your whole archive into a knowledge base searchable in natural language. Your people get precise, sourced answers, drawn only from approved content.
The problem
Finding the right answer feels often like slaying a dragon.
However well organized we are, finding the precise answer, especially across documents, is a quest that costs real time and energy.
So we lean on the one person who knows where that contract lives, where that procedure is written down.
Experts spend their days as librarians. Institutional memory walks out the door when people leave the office.
And the data backs it up: McKinsey puts it at 1.8 hours a day, nearly a full day each week, lost to searching for what we need to do the actual work.
Capabilities
One intelligence layer over the knowledge you already own.
conversational search
Ask a question, get a direct answer, not a list of files to open. Cited and drawn from your approved knowledge base, each answer exports as an offline reference. Each user keeps a searchable history.
Governed access
Nested groups, up to five levels, mirror your org structure, so people see and search only what they're cleared for. Role-based access (user, manager, admin) on every query.
Approval workflow
Documents become searchable only after review. Sign-off with side-by-side version comparison, threaded comments and alerts. New versions archive the old and re-point saved searches, so you're always on the current one.
Content management
Upload anything. Sophia converts it to PDF, files it into virtual folders, tracks versions and inter-document relationships, and drafts descriptions with AI. Notes, text or image, anchor to exact positions in a document..
Audit & cost control
Built-in logs record every action and search, so you can show who accessed what, and when. A cost explorer breaks AI spend down by user, query, day or month, priced against live model rates.
Document browser
A permission-filtered library of published content, organised into folders with inline viewing. Archived material stays searchable, so institutional memory stays with you.
The business case
Faster decisions. Lower risk. An AI investment you can measure.
Without Sophia
Expert time lost to finding documents
The same question gets asked again and again
New hires wait weeks to find their footing
Limited control over who sees sensitive material
Outdated, unreviewed documents cause mistakes
AI spend is opaque
With Sophia
Anyone gets the right answer in seconds
Answered once, then searchable for everyone
New hires get answers from day one
Permission-aware access on every query
Only approved, current content is surfaced
Per-user, per-query cost transparency
Enterprise-ready
Ready for the way your organization actually runs.
01
Multilingual (RO / EN)
Full interface in Romanian and English, across mobile, laptop, desktop and large-screen displays.
02
Bulk user import
Import users from Excel, with group inference from job position — onboard a whole team in one pass.
03
Predictable AI usage
Per-group daily search quotas, so AI usage stays predictable and costs never surprise you.
04
Self-contained updates
Versioned, automatic or admin-triggered updates with release history and gradual multi-version upgrades.
05
Your documents stay on-premise
Your knowledge base lives on your own infrastructure. Only the AI model is reached over an API, so the documents themselves never leave.
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